Choosing a lighting supplier starts with evidence that matches your intended purchase. Use a clear brief, documented sample review and agreed order requirements to compare potential partners.
1. Define the sourcing brief
Record the intended application, fixture requirements, destination market, estimated quantity, packaging and target timeline. Share the same brief with each supplier so quotations can be compared on a consistent basis.
2. Understand who performs the work
Ask which production, assembly, inspection and packaging activities are performed by the supplier and which involve partners. An outsourced process alone does not establish the quality of a business. Clarify responsibility, traceability and how any changes will be communicated.
Where appropriate, arrange a factory visit, live walkthrough or independent assessment with an agreed scope. Keep a record of the evidence relevant to your order.
3. Evaluate samples against written specifications
Confirm the sample version and assess dimensions, appearance, fixture fit and lighting performance against your brief. Agree how any specialist testing will be performed and documented. Record changes and retain an approved reference before placing an order.
4. Check model-specific documentation
Request the available reports and documents for the exact model and target market. Check the product identifiers, issuing organisation, scope and applicable dates. Confirm market requirements with an appropriate specialist where necessary; a company-level claim should not replace model-specific evidence.
5. Agree commercial and inspection details
Obtain written confirmation of pricing, minimum quantities, sample costs, tooling ownership where relevant, payment milestones, production timing, packaging and shipment terms. These vary by supplier and project.
Agree the inspection method, acceptance criteria and process for handling discrepancies before production. Keep the approved specifications and order documents together.
A supplier comparison checklist
- Clear business identity and responsible contact.
- Production and partner responsibilities explained.
- Samples assessed against the same written brief.
- Documentation checked for the exact model and market.
- Quotation scope, quantities and timing confirmed.
- Inspection and issue-resolution arrangements agreed.
Questions worth asking
How long should samples take?
Ask for a project-specific schedule covering development, revisions and delivery. Availability and timing depend on the requested work.
What is the right minimum order quantity?
Request the minimum quantity for the selected specification and packaging. Discuss a trial order where feasible, without assuming a standard minimum applies.
How should suppliers be compared?
Consider the complete quotation, sample results, documentation, communication and agreed responsibilities together. Price alone does not show whether the offer meets your requirements.
Discuss your sourcing brief with TITKLED
Share your application, reference, estimated quantity and destination market. Our team can discuss the details and confirm the next steps.
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